Prerequisites
- Breakout Room is enabled in your meeting settings
- Host: Zoom Desktop Client on Windows or macOS, version 5.7.0 or higher
- Participants: Zoom Desktop Client or Mobile App, version 5.7.0 or higher
Note:- When joining a meeting with pre-assignments, ALL participants need to be signed in to their NUS Zoom account on the desktop client for pre-assignments to work.
Participants will not be placed in the pre-assigned room if they join from the web client.
Participants will not be placed in the pre-assigned room if the email does not match.
Check NUS Zoom Sign In and Email Address
- Click Sign in with SSO.
- Type in the company domain as: nus-sg and click Continue.
Limitations
- You can only pre-assign participants that have a Zoom account (internal or external Zoom users).
- When pre-assigning participants using the web portal, you can only pre-assign NUS Zoom users that are in the same account.
- To pre-assign participants that are external Zoom users, import a CSV file.
- If you have registration enabled and external participants register for the meeting, you need to assign them to breakout rooms during the meeting.
- Up to 200 participants can be pre-assigned to breakout rooms.
Pre-assign Breakout Room via the Web Portal
- Sign in to the NUS Zoom web portal.
- Click Meetings and schedule a meeting.
- In the Meeting Options section, select Breakout Room pre-assign and click Create Rooms.
- Click the plus icon beside Rooms to add breakout rooms.
- Hover over the default breakout room name and click the pencil icon to rename it.
- In the Add participants text box, search for participants' name or email address to add them to the breakout room.
Note: You can add internal Zoom users that are in the same account. To pre-assign participants that are external Zoom users, import a CSV file.
- (Optional) Use these options to edit your breakout rooms and participants:
- Click and drag a participant's email address to change the order.
- Hover over a participant's name to see options to move them to another room or remove them from the current room.
- To delete a breakout room, hover the room name in the left panel and click the trash bin icon.
- Click Save.
Pre-assign Breakout Room using the .csv file
- Sign in to the NUS Zoom web portal.
- Click Meetings and schedule a meeting.
- In the Meeting Options section, select Breakout Room pre-assign and click Import from CSV.
- Click download to download a sample CSV file you can fill out.
- Open the CSV file with spreadsheet software like Microsoft Excel.
Note: You can specify internal or external Zoom users. - Fill in the Pre-assign Room Name column with the breakout room name, and the Email Address column with the assigned participant's email address.
- Save the file.
- Drag and drop the file in the web portal.
Zoom will verify that the email address has a Zoom account.
