Zoom

1. Click Sign in with SSO. Do not use the default sign in on the left.
   (If logging in on mobile, it might just be SSO.)
   
   
   
   
2. Type in the company domain as: nus-sg and click Continue.
   
   
   
   
3. You will be brought to the NUS log in page, similar to the log in page for LumiNUS. Log in with your NUSNET ID.
   
   
   
   
4. You will then be brought back to the Zoom app. Allow Zoom to open if prompted.
   
   
5. If you encounter issues signing in with SSO, follow these steps.

If you have a previous account with Zoom using your NUS Email Address, please terminate the previous account first.

1. Sign-in to https://www.zoom.us/signin
2. Download any previous recordings that you have or meeting details that  you need.

3. Click on Account Management > Account Profile and click on "Terminate my account".
   

    Screenshot

   

4. Go to https://nus-sg.zoom.us and sign in with your NUSNET ID and password.

Once installed, you can click the "Schedule a meeting" in Outlook.


It will prompt you to launch and sign-in to your

Once completed, you will see the normal new Outlook meeting page.

The next time you schedule a meeting, you will see a new option called "Schedule For" with a pull-down option with your colleague's name.

You will then provide a registration link to your audience instead of a Join URL.

Participants will register, and depending on Manual or Automatic Approval, they will then receive the Meeting Invitation from Zoom.

1. Schedule a meeting with Registration Required.
   Registration option is only available on the web portal only.
   
   
   
   
   
2. Invite Attendees 
   In this section, you can find your meeting link and the list of registrants. You can also set the type of registration for the meeting.
3. Registration Options
   Configure the registration option by selecting the approval type, registration questions, and some additional registration settings.
   1. There are 2 types of approval:
      1. Automatic Approval: Anyone who signs up will receive information on how to join.
      2. Manual Approval: Anyone who signs up will need to be approved by the host on the meeting management page.
         You can opt in or out for email notifications when someone registers.
         You can also not allow registration after the scheduled meeting time has passed.
4. Select which questions are required and optional. 
   
   
5. Custom questions are supported. Example: Faculty, Country.

• Zoom provides a pre-assign Breakout Room.
• You will have to upload a .csv file with the students friendly email address and group name.
• Email address is captured by Zoom Client sign in. 

They are useful in managing the bigger lecture groups, make meetings like an event webinar and also to prevent "Zoom Bombers" from taking over the stage.

Prevent participants from unmuting themselves

1. In the host controls, click on Manage Participants and click More.
2. Check the "Mute Participants on Entry".
3. Uncheck the "Allow participants to unmute themselves".

Prevent participants from sharing their screen

• Please update your Zoom Client to the latest version first.
• In the host controls, click on Security Button.
• Under Allow Participants to:
  • Un-Tick Share Screen.
    

Prevent participants from Chat with other participants

Please update your Zoom Client to the latest version first.

• In the host controls, click on Security Button.
• Under Allow Participants to:
  • Un-Tick Chat.
    
    
    

Other chat option is available in the Zoom Group Chat panel.

• You may want to control who attendees can chat with:
  1. No one: Disable the text chat.
  2. Host only: Allows them to ONLY chat with Host and Co-Hosts.
  3. Everyone publicly: Allows them to ONLY chat publicly. No private chat.
  4. Everyone publicly and privately: The default option. Allows them to chat publicly and privately.
     
     

Spotlight video on yourself or a selected participant

1. Hover over the video of the participant you want to spotlight and click ...
2. Select Spotlight Video.
3. Spotlight video puts a participants as the primary active speaker for all participants.
4. All participants will only see this speaker as the active speaker.
   Note: Pin video is different. Pin video will only make the participant as primary only on your device.
   
   

Use with Poll Everywhere for an enhanced Live Response tool

1. In Zoom, you can do a simple poll with single option or multiple option MCQ.
2. You may want to consider using Poll Everywhere to engage students just like in a physical class.
3. There are questions types Q&A and Word Cloud which are highly popular.
4. Refer to the step by step guide on using Poll Everywhere with Zoom.

• Tick Lock Meeting.
  
  
  
  
• To unlock the meeting follow the same steps above.

Co-Hosts

Allows someone else to manage the administrative side of the meeting, such as muting participants or starting/stopping the recording.

• Co-hosts should be assigned during the meeting.
• There is no limitation on the number of co-hosts you can have in a meeting.
• Co-host will automatically be the host if the host gets disconnected.

Co-hosts do not have access to the following controls as they are only available as host controls in a meeting:

• Start closed captioning and assign someone or a third-party to provide closed captioning
• Start live streaming
• End meeting for all participants
• Make another participant a co-host
• Start breakout rooms or move participants from one breakout room to another
• Start waiting room (co-hosts can place participants in waiting room or admit/remove participants from the waiting room)

Co-hosts also cannot start a meeting. If a host needs someone else to be able to start the meeting, they can assign an alternative host. 

Alternative host

Allows you to schedule meetings and designate another NUS Zoom Licensed user to start the meeting if Host who schedule is not able to start the meeting.

• There is no need to schedule someone who will be Co-Host as Alternative Host. Make them co-hosts in the meeting.
• Alternative Host will need to have a NUS Zoom Licensed account.
• Alternative Host will receive an email notifying them that they've been added as an Alternative Host, with a link to start the meeting.
• Alternative Host will need to use the Start Meeting button/link in the email.
• Alternative Host does not have access to Polling feature.

• When the Alternative Host starts the meeting:

  • If the Host who schedule is not in the meeting yet, the Alternative Host will be the HOST for the meeting.
  • If the Host who schedule is in the Meeting, the Alternative Host will be Co-Host. Since the Host who schedule is already in the meeting.
  • If the Host who schedule joins in halfway, the Host who schedule will takeover as HOST.

Scheduling privilege 

Designed to be used when someone else will do the scheduling; like an Executive Admin, Event Scheduler or Secretarial Duties:

• The Meeting HOST should first assign or grant Scheduler permission to schedule meetings.
• Scheduler to create new meeting on behalf of Meeting HOST.

• The Meeting HOST will not have access to Polling feature. 

   How to use scheduling privileges

  Both you and your colleague should have a NUS Zoom Licensed account first.
  
  Your colleague should sign in to https://nus-sg.zoom.us and grant you you scheduling privileges for their Zoom Licensed Account.
  
  Pass the information below to your colleague.:

  Click Settings. Under Other, click the + next to Assign scheduling privilege to. Enter one or more email addresses in the window, separated with a comma. Click Assign.

  
  The next time you schedule a meeting, you will see a new option called "Schedule For" with a pull-down option with your colleague's name.

FAQ

1. Can Alternative Host start Breakout Room?
   If Alternative Host is the HOST of the session, the HOST of the session can start Breakout Room.
   
   
2. Can Alternative Host Enable/Disable Waiting Room, Make Co-Host, Edit Chat Settings...
   If Alternative Host is the HOST of the session, the HOST of the session have access to all controls except for Polling.
   
   
3. Can Alternative Host launch a Poll?
   No one else can launch a poll except for the Host who schedule.
   
   
   
   More on: 
   Alternative Host
   Scheduling Privilege
   Co-Host
   
   

When you start sharing your screen, the meeting controls will move into a floating menu that can be dragged around your screen.

It's located on the top of the screen. Hover your cursor to the top of the monitor.

• Mute/Unmute: Mute or unmute your microphone.
• Start/Stop Video: Start or stop your in-meeting video.
• Participants/Manage Participants: View or manage the participants (if the host).
• New Share: Start a new screen share. You will be prompted to select which screen you want to share again.
• Pause Share: Pause your current shared screen.
• Annotate / Whiteboard: Display annotation tools for drawing, adding text, etc.
• More: Hover over more for additional options.
  
  
  • Chat: Open the chat window.
  • Invite: Invite others to join the meeting.
  • Record: Start recording locally or to the cloud.
  • Allow/Disable participants annotation: Allow or prevent the participants from annotating on your shared screen.
  • Show/Hide Names of Annotators: Show or hide the participants' name when they are annotating on a screen share. If set to show, the participant's name will briefly display beside their annotation.
    
  • Optimize Share for Full-screen Video Clip: Start optimizing for a video clip in full screen mode.
    Note: Do not enable this setting if you are not sharing a full screen video clip, as it will blur your screen share.
  • End Meeting:  Leave the meeting or end the meeting for all participants.

1. Click Share Screen.
2. Select "Share computer sound" and "Optimize for full-screen video clip"
3. Click Share.
   
   

TIPS

Our colleagues in NUS have shared that it plays better for participants when:

• It is a local MP4 file in the computer
• Video is playing on a dedicated Video Player like VLC or QuickTime
• Video is played in full screen
• Optimize Screen Share for Video Clip is selected
  

Playing a video embedded in a powerpoint slide or playing on a website like YouTube, doesn't seem as smooth in comparison.
If you have to play a video from YouTube, try playing it at a lower quality.

Also: Sharing Computer Sound During Screen Sharing

Active speaker

If you are in active speaker view with no screen sharing, the recording will only display the video of the active speaker.

Gallery view

If you are in gallery view with no screen sharing, the recording will be similar to the meeting client and display a grid layout of participants' video. The gallery view recording can display a maximum of 25 participants.

Shared screen with active speaker

If you share your screen with the active speaker thumbnail, the recording will display the active speaker thumbnail in the top-right corner. If you drag the active speaker thumbnail to another location during the meeting, the recording will still display it in the top-right corner.

Shared screen without active speaker or gallery view

If you share your screen without the active speaker thumbnail or disabled the Record thumbnails while sharing option in your cloud recording settings, the recording will only display the shared screen.

Shared screen with large active speaker thumbnail (only local recording)

If you share your screen with the active speaker thumbnail and enlarge it, the local recording will also display a larger active speaker thumbnail in the top-right corner. If you drag the active speaker thumbnail to another location during the meeting, the recording will still display it in the top-right corner.

Shared screen with gallery view (only local recording)

If you shared your screen and switched to gallery view, participants' video will appear in the top-right corner. If you drag the gallery view during the meeting, it will still appear in the top-right corner in the recording.

Shared window

If you shared a window that doesn't take up the entire screen, you will see black bars to the right and left of the window in the recording. Participants' video will still appear in the top-right corner if you enable the active speaker thumbnail or gallery view while sharing the window.

Mobile recording layouts

Zoom mobile app only supports cloud recording and only the active speaker, shared screen with active speaker and shared screen without active speaker ecording layouts are supported.

Guide: https://support.zoom.us/hc/en-us/articles/360025561091-Recording-layouts

1. Sign in to the NUS Zoom web portal https://nus-sg.zoom.us
2. Click on Recordings.
3. Find your meeting and click on the playback button.
   
   
   
4. Click the scissors button to set the playback range.
   
   
   
   
5. Drag the markers and check the playback range.
   Once ready, click Save.
   
   

This article provides three different ways you can share your Zoom cloud recording with external viewers.

Set video for external viewing

1. Go to http://nus-sg.zoom.us
2. Click on Recording
3. Search for Recording
4. Click on the Meeting Topic
5. Click the Share button on top right corner
6. Set Share this recording to Publicly
7. Recommended to put in an expiry date. 
8. Click Done
   

Set account profile to allow external viewing

1. Go to https://nus-sg.zoom.us
2. Click on Settings
3. Click on Recording

4. Disable "Only authenticated users can view cloud recordings"

5. This will affect all your future Zoom cloud recordings.

Download MP4 and share on a external video hosting platform

1. Go to http://nus-sg.zoom.us
2. Click on Recording
3. Search for session
4. Click on the Meeting Topic
5. Click Download
6. Upload the MP4 to your department's YouTube page or NUS Mediaweb channel.

Publish Cloud Recording in LumiNUS

If you have scheduled the meeting in LumiNUS and Recorded to the Cloud, go to Past Sessions, click on the ... and click Publish Cloud Recording.



By default all cloud recordings will require sign in with NUS Zoom account to view.
To allow access for external viewers, you will need to enable it first. Follow this guide.

Cloud Recording

Sign in to your NUS Zoom web portal.
In the navigation menu, click Recordings.
You will see the list of cloud recordings that you had started.

Click More to access the download or delete the recording.

Click Share to display the recording link information and sharing settings, such as:

• only NUS Authenticated users only can view
• add expiry date
• viewers can download
• on-demand (registration required)
• password protection
  
  You can also copy out the sharing information to clipboard to share with your viewers.
   
  
  

Local Recording

PC: C:\Users\User Name\Documents\Zoom\Session Title
Mac: /Users/User Name/Documents/Zoom/Session Title
Once converted, you can upload the MP4 file to your preferred video hosting site.

The conversion will be interrupted and caused an error if there is insufficient dis space or the laptop was shut down when conversion is in progress.

Check your "Disk space" and try and free up some space if it is low. 
Do not convert local recording files by double-clicking the Zoom files.
Ensure you did not change the filename.
Follow the steps below to convert the files.

1.    Sign in to the Zoom Desktop Client.
2.    Click the Meeting tab.
3.    Click the Recorded tab.
4.    Select the meeting topic with the local recording.
5.    Click the (...)
6.    Click Convert.

Zoom Guide: https://support.zoom.us/hc/en-us/articles/201362753-Local-Recording-Fails-To-Convert 
If you still need help, share the file via nBox and share it with the Webconferencing Helpdesk.

Not too sure where...

The one who schedule and host the session can check the Web Portal.
Click on Recordings > Cloud Recordings or Local Recordings.



https://support.zoom.us/hc/en-us/articles/206277393-Finding-and-Viewing-Recordings 

It could also be that another participant was actually recording the meeting. Could be another host or another participant that you had granted permission to record. If this is the case, then it will record to their computer.

Spotlight video puts a participant as the primary active speaker for all participants. All participants will only see this speaker as the active speaker. The recording will show the Spotlight Video.

There is another feature called Pin Video. It is also to view only a specific speaker and disable active speaker view. But pinning the video will only affect your local view and local recordings.
Pin video will not work for cloud recording.

To Spotlight a Video:

• At the top of your screen, hover over the video of the participant you want to spotlight and click ...
• From the menu, choose Spotlight Video.
  
  

More: https://support.zoom.us/hc/en-us/articles/201362653

If you need to disable them, note that it will be disabled for all your future meetings.

1. Sign in to NUS Zoom Portal at https://nus-sg.zoom.us
2. Click on Settings on the left menu.
3. Click on Recordings tab.
4. Scroll down till you see the Recording Disclaimer and Multiple audio notifications of recorded meetings.
5. Disable them using the buttons on the right.

A Few Days Before

• Remember to download and install the Zoom client:  Win  |  Mac  |  Linux  |  iPhone  |  Android.
• Join a Zoom Test Meeting to check your device capabilities.

15 Minutes Before

• Find a quiet space with a stable WiFi connection.
• Join Zoom following the instructions your instructor has provided:
  • If your module is using LumiNUS, go to your module's Conferencing page. 
  • It could also be a join link URL sent via email or a calendar invite.
  • It is better launch the Zoom App or Desktop Client instead of running ti from the browser.
• Close unnecessary windows or apps (e.g., Skype).
• Test your headset and webcam.

During the Zoom Meeting

• Click Start Video to begin sending your webcam. 
• Click the Chat bubble to ask questions via text or as informal discussion. You can chat to everyone or a specific person. Some instructors may want a certain format like they will not entertain text chat until it comes to Q&A segment.
• Find out who else is in the meeting by clicking Participants. This is also where you can "raise your hand" to ask a question, answer a question, or use the Yes/No button.
• Always be prepared to share your screen. Close all other browsers and apps not required for the class.
• At the end of the class, click Leave Meeting.

View options. Toggles between:

• Speaker View: To focus on the speaker.
• Gallery View: To show all participants (up to 25 people). 
• Full Screen: To maximize screen. 
• Participants and attendees can select side-by-side mode during screen sharing.

Zoom Menu

The Zoom menu is at the the bottom of the Zoom window. Hover your cursor over it if it is hidden. In screen sharing mode, it goes to the top of the screen.

• Mute: Switch to turn on/off your microphone.
  

• Start/Stop Video: Sending your webcam.

• Invite: To invite others.

• Share Screen: Allows you to share your desktop screen and specific windows.

• Chat: To send messages to everyone or a specific person.

• Record: If the host allows it. Not provided as a default. Records as a MP4 on your computer Documents\Zoom\Session Title.
  

• Leave Meeting: Click this at the end of the meeting. Do not leave the Zoom meeting open.

• More: Allows you to raise your hand, and other participants quick response button.
  

Tips

• Provide a clear video. Keep your face lit, and the background neat and tidy. A clean wall will be the best. If the window is behind, pull the blinds or curtains.
• Microphones pick up all ambient noise, so keep your mic muted unless you are speaking.
• Focus please. Avoid any other activities such as eating and drinking.

Joining our Meetings

1. Only the meeting organizer or LumiNUS will send the invitation emails. Zoom only sends out invitation link for meetings that require registration. Do not click any links from unverified sources. You can also go to LumiNUS Conferencing to join if they were scheduled in LumiNUS.
2. Some meeting will require authentication. Sign in using your NUS Zoom Account at https://nus-sg.zoom.us.
   If you are signing in from the desktop client and mobile apps, select Sign In with SSO and company domain: nus-sg.
3. Join URLs for sessions scheduled by NUS Zoom accounts should start with https://nus-sg.zoom.us/...
4. Do not forward the invitation link or message to others.
5. Do not post the meeting details like links and passwords on any social media or chat groups.
6. Your microphone and webcam will not automatically start sending.
   Join Audio, only when you are ready. Start video, only when you are ready.
7. There will be a Recording status on the top left if the Host or someone approved, is recording the session.

8. Be aware that anyone in the meeting can record or do a screenshot, using any other tools and software.
   Be cautious about what you say, show and share.
   If it is a confidential document, consider sharing it on OneDrive or nBox instead of transferring the files or sharing the screen via Zoom.
   This will require participants to authenticate themselves in order to access those files.

9. Be careful with files transferred in Zoom. Verify it was indeed sent by the host. Do not download or open any suspicious files. 
10. Text Chat too. Do not click on any suspicious URL links.
11. Alert the host if someone in the participant list looks suspicious and shouldn't be in the meeting. Host can remove participants.
12. Click Leave Meeting once you are done with the session.

Scheduling our Meetings

1. Require Password for ALL Meetings. 
2. Consider giving the the Meeting ID and Password separately to participants. Avoid using the one click to join link.
3. Enable registration. Option of automatic or manual approval.
4. Enable only authenticated users can join in.
   Participants will have to Sign In at https://nus-sg.zoom.us. with their NUSNET ID and password.
   Participants signing in from the desktop client and mobile apps, to select Sign In with SSO and company domain: nus-sg.
5. Avoid using the same meeting ID and recurring session for a long period of time.
6. Avoid using Personal Meeting ID.
7. Enable Waiting Room. So you can have another level of control on who gets into the Meeting Room. 

Controlling our Meetings

1. Control entry to meeting by selecting participants in waiting room.
2. Don't allow participants to unmute their mic themselves. Participants Raise Hands and Host unmute them.
3. Use the new Security icon.
   1. Limit screen sharing to host only. Prevent participants from hijacking the screen. If they need to present, make them co-host first.
   2. Limit participants to chat with host(s) only. 
4. For small meetings, get everyone to show their webcam to identify them.
5. Remove any dubious participant(s) from the meeting.
6. Lock the meeting once all are in.
   Note: Be cautious. Anyone who gets disconnected due to network issue will need be able to rejoin. Monitor the participant panel regularly to ensure non one gets disconnected and locked out.
7. If you plan to record, ask permission from the participants first.
8. End Meeting for All, once you have finished the meeting.
9. If you have recorded to the Zoom cloud, do not share or leave the files on the cloud longer than necessary.
   Delete them once you are done.

You may also view the video tutorial from here.

Additional Resources

NUS IT Advisory (12 April 2020)
NUS IT Advisory (03 April 2020)
Zoom's Message from CEO  (01 April  2020)
Zoom's Message on privacy (29 March 2020)
Zoom Security
Zoom Privacy and Policy

Alternative Applications

Microsoft Teams
Skype for Business

1. Schedule a new meeting.
2. Select Registration Required.
3. Click Save.
4. Scroll to the bottom of the meeting page.
   Under Registration Option.
   Click on the Edit button.
5. Uncheck the box "Allow attendees to join from multiple devices".
6. Review all other Registration options.
7. Click Save all.

Here is the article: https://www.computerworld.com/article/3408322/zoom-fixes-webcam-flaw-for-macs-but-security-concerns-linger.html

Zoom has addressed this issue: https://blog.zoom.us/wordpress/2019/07/10/security-update-and-our-ongoing-efforts/

Recommended bandwidth for meetings panelists:

• For 1:1 video calling:
  • 600kbps (up/down) for high quality video
  • 1.2 Mbps (up/down) for 720p HD video
  • Receiving 1080p HD video requires 1.8 Mbps (up/down)
  • Sending 1080p HD video requires 1.8 Mbps (up/down)
• For group video calling:
  • 800kbps/1.0Mbps (up/down) for high quality video
  • For gallery view and/or 720p HD video: 1.5Mbps/1.5Mbps (up/down)
  • Receiving 1080p HD video requires 2.5mbps (up/down)
  • Sending 1080p HD video requires 3.0 Mbps (up/down)
• For screen sharing only (no video thumbnail): 50-75kbps
• For screen sharing with  video thumbnail: 50-150kbps
• For audio VoiP: 60-80kbps

Also: System Requirements and Bandwidth 

Profile Page

1. Go to https://nus-sg.zoom.us and sign in.
2. Click on Profile.
3. Click Edit.
4. First type in your First Name and Last Name.
5. Click Save Changes.
6. Then you will see your Display Name change accordingly.
   
   

In a Zoom Meeting

1. Click on Participants button.
2. In the Participant Panel on the right, look for your name (it's at the top).
3. Click on "More" button beside your name, and select Rename.

4. Type in your preferred display name.

Your device may also have stored your name.

1. Launch Zoom Client/App.
2. Click Join. 
3. Type in Your Name: (Change this to preferred name)
4. Check the box "Remember my name for future meetings"
   
   
   

Sometimes you will hear audio echo or audio feedback during your meeting. For bigger groups, it is advisable to select "Mute Participants on Entry". For even larger groups, you may want to prevent students from unmuting themselves.

2) Cause of Echo

• Participants not joining using headsets and joining using external speakers. So what happens is the built-in mic picks up audio from the external speakers causing echo from other.
  Unfortunately, in most cases the one causing echo will not hear the echo.
• Two or more participants with active audio joining from the same room (physically). If that is the case, only one device should Join Audio. All other devices should Leave Audio.

Guide: https://support.zoom.us/hc/en-us/articles/202050538-Audio-Echo-In-A-Meeting

USB
Use a Micro USB cable to connect the Polycom Trio with the laptop.
Select the Polycom's Speaker and Microphone device in Zoom.
Run the Test Speaker and Microphone to configure it.

• Host can split them automatically or manually.
• There can be up to 50 Breakout Rooms per meeting, maximum of 200 per room
• Breakout Room participants have full audio, video and screen share capabilities
• Hosts can move between Breakout Rooms
• While in a Breakout Room, participants can request help from a host

You can also share Participating in Breakout Rooms with your students for some information on using breakout rooms as a participant.

Launch Breakout Rooms from the Host Controls during a meeting

1. Start an instant or scheduled meeting.
2. Click Breakout Rooms.
3. Select the number of rooms you would like to create, and how you would like to assign your participants to those rooms:
   • Automatically: Let Zoom split your participants up evenly into each of the rooms
   • Manually: Choose which participants you would like in each room
4. Click Create Breakout Rooms.
   
5. Your rooms will be created, but will not start automatically. You can manage the rooms prior to starting them by following the instructions below.

Options for Breakout Rooms

1. After creating the breakout rooms, click Options to view additional Breakout Rooms options.
   
2. Check any options that you would like to use for your breakout rooms.
   • Move all participants into breakout rooms automatically: Checking this option will move all participants into the breakout rooms automatically. If this option is unchecked, the participants will need to click Join to be added to the breakout room.
   • Allow participants to return to the main session at any time: If this option is checked, the participants can move back to the main session from their meeting controls. If this is disabled, they need to wait for the host to end the breakout rooms.
   • Breakout rooms close automatically after x minutes: If this option is checked, the breakout rooms will automatically end after the configured time.
   • Notify me when the time is up: If this option is checked, the host will be notified when the breakout room time is up.
   • Countdown after closing breakout rooms: If this option is checked, the participants will be given a countdown of how much time they have left before being returned to the main room.
3. Follow the steps below to assign participants to rooms or click Open All Rooms to start the breakout rooms.

Assigning Participants to Rooms

To assign participants to your rooms, select Assign next to the room you wish to assign participants to and select participants you want to assign to that room. Repeat this for each room.

Once a participant has been assigned (manually or automatically), the number of participants will show in place of the Assign button.

Preparing Breakout Rooms

After manually or automatically assigning participants to rooms, you can rearrange the participants. Participants who are not assigned to breakout sessions will remain in the main meeting when the rooms are started.

• Move to (participant): Select a room to move the participant to.
  
• Exchange (participant): Select a participant in another room to swap the selected participant with.
  
• Delete Room: Delete the selected room.
• Recreate: Deletes existing breakout rooms and creates new ones.
• Add a Room: Add another breakout room.
• Open All Rooms: Start the rooms. All participants will be moved to their respective rooms after confirming the prompt to join the breakout room. The host will be left in the main meeting until manually joining one of the rooms. The participants (and the host when manually joining a room) will see the following message shown when joining the breakout room.
  

Managing Breakout Rooms in Progress

Once the Breakout Rooms have been started, the participants will be asked to join the Breakout Session. The host will stay in the main meeting until joining a session manually. If a participant has not joined the session yet, it will be noted by (not joined) next to their name.

• Join: Join the breakout room.
• Leave: Leave the room and return to the main meeting (only shows when in a breakout room).
• Close All Rooms: Stops all rooms after a 60 second countdown, shown to the host and participants, and returns all participants back to the main meeting.

Ask for Help

Participants in breakout rooms can request that the meeting host join their meeting by clicking Ask for Help.

The host will be prompted to join the room where the request originated from. Click Join Breakout Room to join the room.

Broadcasting a Message to All Breakout Rooms

The host can broadcast a message to all breakout rooms to share information with all participants.

1. Click Breakout Rooms in the meeting controls.
   
2. Click Broadcast a message to all, enter your message and click Broadcast.
   
3. The message will now appear for all participants in Breakout Rooms.
   

Preassigning Breakout Rooms

Contact cithelp with the event's date, time, duration and expected size attendees if you need Zoom Webinar.

To find out more on Zoom Webinar:

• All About Zoom Webinar
• Joining and Participating in a Webinar as an Attendee
• Getting Started With Webinar
• Roles in a webinar
• Convert this meeting to a webinar
• Managing participants in a webinar
• Inviting panelists to a webinar
• Scheduling a webinar without registration
• Scheduling a Webinar with Registration
• Webinar practice session
• Using webinar chat
• Getting started with Question & Answer
• Polling for webinars
• Livestream Zoom Meeting/Webinar to Facebook, Youtube (Public/Unlisted) or NUS Mediaweb (Internal).
• Webinar Reporting
• Watch a 60mins Zoom Webinar Training Recording

Prepare Mediaweb Stream

1. Go to https://mediaweb.ap.panopto.com/
2. Sign in with NUSNET ID and password.
3. Click on Create. If you do not have access to Create, please refer to Requesting for access to create and upload files to MediaWeb .
4. Select Webcast.
5. Type in Name, Select Folder Destination and click Create.
6. Click on Manage.
7. Click on RTMP Source.
   1. Copy out the Server URL to a NotePad or Text Edit. This will be the Stream URL.
   2. Copy out the Stream keys to a NotePad or Text Edit. This will be the Stream Key.
      
      
8. Click on Share.
   1. Copy the Viewer Link; to a NotePad or Text Edit. This will be the Live streaming page URL.
      
      
9. Select Who has access to this livestream.
   Option of:
   1. Specific people, staff only.
   2. Anyone at your organization with sign in authentication required.
   3. Anyone at your organization with the link, unlisted.
      
   4. For public event, please refer to steps on YouTube Live or Facebook Live.

Enable Livestream to Mediaweb for your Zoom Account

You may skip this if it has been enabled before.

1. Go to https://nus-sg.zoom.us
2. Sign In with NUSNET ID and password.
3. Click on Settings.
4. Enable LiveStream. 
   

Schedule a Meeting

1. Go to https://nus-sg.zoom.us
2. Sign In with NUSNET ID and password.
3. Schedule a Meeting. Provide meeting details. Click Save.
4. Click on Live Streaming
5. Click Configure Live stream settings.
   
   
6. Provide the three information taken from Mediaweb:
   1. Stream URL
   2. Stream key
   3. Live streaming page URL
      
      

Ready to start Zoom and Livestream

1. Launch Zoom Session.
2. Click More > Live on Custom Live Streaming Service.
3. Status on Zoom indicates it’s LIVE: on Custom Live Streaming Service.

Note: The stream setup is VALID FOR ONE TIME USE ONLY.
If you are testing the Livestream for a dry run, you will need to setup another Livestream with a different stream key.