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Upcoming Training and Workshops

Past Sessions

Preparing your Zoom Session

Although you may have heard of how Zoom just works, it is better that you get familiarized with Zoom and how to teach online with it before starting a LIVE session with your students.

Get Started
Install the Zoom Client:   Win  |  Mac  |  Linux  |  iPhone  |  Android.

  • Learn more about Zoom: Host Control
  • Check your device capabilities:
    • Do a Zoom Test Meeting.
    • Check your internet connection, audio and video.
    • Do you need a headset? How far should the mic be? How about the camera angle? Any light source to light your face? Is there a light source behind? Do you need to pull down the blinds? Do you need to turn off the fan blowing at your mic? Do you know how to share screen?

Schedule your Sessions

Creating of a meeting can be done from the Conferencing tool or Learning Flow.

The steps to create a meeting from the Conferencing tool are as follows:

  1. Go to your module.
  2. Click Conferencing.
  3. Click + Create Meeting.
    [If you have not activated your NUS Zoom account, it will prompt you to activate and sign in]



  4. On the Create Meeting form, under the General Tab,  
    1. Choose the meeting type Custom (manual input).
      There will be other specific meeting types are also available as below.
      1. Based on timetable
      2. Exam
    2. Fill in the name of the meeting.
    3. Specify the start date and time.
    4. Specify the duration of the meeting.

    5. Choose the Meeting Options available:

      1. Meeting Password: Participants need to enter the password to join the meeting. (Default is set to "Yes" due to security reasons)
      2. Enable Waiting Room: Yes, the host will manually allow waiting participants to enter the meeting.
      3. Mute participants on Entry: Yes, participants will be muted upon entry into the meeting to reduce noise.
      4. Only authenticated users can join: participants need to sign in before they can join the meeting. (Default is set to "Yes" due to security reasons)
        If you have selected Yes, the options available for Only Authenticated users can join includes:
        1. Sign in with NUS Zoom account
          This will restrict participants with NUS credentials only. NUS Staff and students will need to sign in to https://nus-sg.zoom.us via SSO (Sign In with SSO) using their NUS credentials before they can join the meeting.
        2. Sign in to Zoom
          This will allow non-NUS users to join the meeting. Non-NUS participants will need to login in using their own Zoom account, whereas NUS participants (NUS staff and students) need to login using their NUS credentials.

          The Meeting Option: Only Authenticated users can join, will require participants to sign in first before they can join your Zoom session.

          It helps protect your meeting from intruders, as recommended by the NUS IT Advisories.

          In NUS, the recommendation is to select NUS Zoom Sign In required to Join.

          Options available for "Only Authenticated users can join"

          • "Sign in with NUS Zoom account at https://nus-sg.zoom.us"
            NUS Staff and students to sign in via SSO to their Zoom Accounts with NUS email address before they can join the session.
            Provisions are made so any Zoom accounts with NUS email addresses can join.
            Current domains added by default are *.nus.edu.sg,*.u.nus.edu,*.comp.nus.edu.sg,*.partner.nus.edu.sg,*.visitor.nus.edu.sg,*.duke-nus.edu.sg,*.u.duke.nus.edu,*.yale-nus.edu.sg,*.u.yale-nus.edu.sg
            Click Edit to add other domains.

          • "Sign in with any Zoom account"
            Participants will have to sign in with any Zoom Account before they can join the session. Users without Zoom accounts can
            sign up for a free Zoom account.

          • "Sign in with SSO (nus-sg) only"
            Participants will have to sign in with NUS Zoom Account before they can join the session.
            NUS Staff and students to sign in via SSO.
            Staff and students who are not under NUS Zoom will not be able to join. There are some Yale-NUS staff and students who are not in NUS Zoom, and are with Yale-NUS Zoom.

          • Add Authentication Exceptions NEW
            Invite guest lecturers or external participants to bypass and join an Authenticated session. You will need to add full name and email address.
            They will receive an email invitation which is unique to them.


          What if I have external non-NUS participants?

          You can add Authentication Exception using their email address.

          Pre-requisites: Only for Generate Automatically meeting ID., not Personal Meeting ID.

          1. Go to https://nus-sg.zoom.us/meeting?type=upcoming
          2. Click on the Meeting Topic.
          3. Click on "Edit this Meeting" button.
            Note: You cannot edit this meeting if the meeting has started. You will need to End this meeting first, before you can edit.
          4. Under Require authentication to join, click Add Authentication Exception.
            Add Full Name and Email Address.
            Add Participants if there are more guests.
            Click Save to save the Authentication Exception addition.


          5. Verify the Meeting options again.
          6. Click Save to save the meeting settings.


          Additional Guides:
          How to Sign In to my NUS Zoom Account?
          Pre-assign Breakout Room
          Add authentication exceptions

          (Note: You need to enable those options if they not yet enabled in Zoom portal. Please go to https://nus-sg.zoom.us/profile/setting, and select "Show in the Selection" for Meeting Authentication Options.)

    6. Automatically Start Recording: Host can choose to record locally on their PC/laptop or on Zoom Cloud. If host choose Record to the cloud, he/she will receive an email notification from Zoom once the recording is ready. Note that you will need to subscribe to it by selecting When a cloud recording is available option under the Email Notification section in the Zoom portal - https://nus-sg.zoom.us/profile/setting.  

    7. Publish Recording Publish Zoom Cloud Recording automatically when it is available after the meeting.
    8. Send E-mail: Send e-mail to participants for this meeting.



  5. Click on the Next button to go to Permission tab.
    1. Specify who can access the meeting. If you want to grant access to everyone, tick Everyone in this Module
    2. Add the Alternative hosts if you need to assign backup hosts. 



  6. Click Create. The newly created meeting(s) will be listed on your Conferencing main page.


You can click the meeting name to launch the meeting. It will sign you into your NUS Zoom account and launch the Zoom desktop client.
You do not need to claim host with the host key.


Replicate the classroom spirit online
One thing we do notice is the online engagement is higher when everyone turns ON their webcam. There is a higher participation rate when students know they are on camera, and it will be easier for you to engage them. When you are done with Sharing Screen and you are at the discussion segment, prompt students to switch the layout to Gallery Mode.

Have a plan and an agenda

  • Be early to check all the audio, webcam and screen sharing are working.
  • Share your agenda with the students ahead of time, so they can better prepare on what is expected of them for the session.

        Enable Live Transcription

  • Students may benefit from having Live transcription. It may help in accessibility and revision.

Record the session
Students may be have a technical issue on the day. You have the option of:

  • Record to the Computer: It records to an MP4 file in My Documents.
  • Record to the Cloud: It records to the cloud. You can then share the link.
  • If you have scheduled the Zoom Meeting in LumiNUS and Recorded to the Cloud, you can Publish the recording to students.

Engaging Students

Non-verbal Feedback
Allow students to communicate without interrupting the meeting. Get students to use the "Raise Hand" feature to indicate when they'd like to speak. If it is a big class, get students to use the "Yes/No" button to quickly respond to you.

Chat
Rather than just listening, you may want to encourage students to text chat. It depends on how comfortable you are with checking in the chat comments while delivering the lesson. It can be overwhelming for you to monitor. You may want to prompt them when you want them to type in or not. You can save the text chat as a *.txt at the end of the session, before you end the meeting.

Annotation
Zoom has basic annotation tools (text box, free form draw/pen, shapes, and highlighter) that you can use to guide students or explain a concept.

Poll & Quizzes
Zoom now offers an advanced poll and quizz question types. You can set them up beforehand and launch them during your session. You can also share the results. 

Breakout Room
Probably the most popular engagement tool for tutorials. You can break them up into different rooms for discussion. You have the option of assigning automatically by random or manual assignment. As the host you can also join any breakout room to direct the discussion.

Video Share Option
Sharing videos on YouTube and embedded in Powerpoint will often result in lag and loss frames for viewers.
Use the Video Share option instead using a file located on your device.
Click Share Screen > Advanced > Video Files > Select file on device.
If you still need to show the YouTube video, change the YouTube video quality to 360p or 240p. It will reduce the quality, but it will provide smoother viewing experience.


Teaching Scenarios
  • Assignment Review: You can meet with an individual or group of students to review their assignments and project.
  • Brainstorming: Share the whiteboard and annotate. Allow others to annotate on the same board to share ideas and problem solving methods.
  • Consultation: Have a discussion with an individual or group of students. Use the Active Speaker or Gallery View accordingly.
  • Content Mastery: Have a one-on-one session with student. We have lecturers who never get to hear from some students in normal class, but can engage in an online setting.
  • Guest Speaker: Invite an expert to interact with your students.


FAQ
  • My lecture group is bigger than 300.
    We have Large Meeting License available for you to increase participants limit  from 300 to 500 or 1000. Apply here.
    You can also Livestream the Zoom Meeting out to NUS Mediaweb (Internal).


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