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Make sure the folder is open

Before you go into Folder Settings, you can check the (1) Folder Opens and (2) Folder Closes dates. These are listed in columns, next to the respective folder. For the folder to be open, the current date must be between the Folder Opens and Folder Closes dates.

You will also see the word Open, if the folder is open.

If the folder is closed, you will see (1) Closed, as well as the (2) item visibility indicator.

If need to edit the dates or the permissions, enter Folder Settings, as described in Access Folder Settings below.

If the folder is within other folders, also check that the parent folder(s) is/are open.

Check permissions

Just because a folder is open does not mean that all your students can view and access it.

You will want to Access Folder Settings and check the Permissions as well.

Access Folder Settings

In Files, you can access a folder's settings in two ways:
  1. Mouse over the ellipsis (three dots) of the folder, then click the cog (folder settings), or

  2. Click into the folder that you want to edit, then click Folder Settings on the right side bar.

These instructions apply to dissemination and submission folders.

For Turnitin submission folders, please use method 1 above (ellipsis > cog).

Edit Folder Opens and Folder Closes dates

When you enter Folder Settings, you will be on the General tab.

You can click the Folder Opens and Folder Closes dates to edit them.

You can edit the dates directly or click the triangle to change the date via the date picker.

You can edit the times directly.

Click the Permissions tab to view and edit the permissions. If you are not going to edit the permissions, click Save.

If the folder is a sub-folder, the parent folder(s) must also be open in order for students to access the sub-folder.

Edit the Permissions

In Folder Settings, click Permissions.

You will see various options that you can check. The options you see will vary from the screenshots below, depending on the types of groups in your modules.

Give everyone in the module access to the folder

If you want to provide permission to everyone in the module, i.e. facilitators, enrolled students and guests, tick Everyone in this Module, then click Save.

It is best to select Everyone in this Module if you are not intending to provide specific access for various groups to the folder(s).

Or give selected access to the folder

If you want to provide folder access to a specific group (or groups):

  1. click (not check) the parent group, then
  2. check the group(s) you want to give access to.

In the example below, we want to give folder access to Facilitators as well as Tutorial Groups QF1 and QT1. We will:

  1. Check Facilitators. If you do not check Facilitators, only the module owner will be able to view the folder.
  2. Click Tutorial Groups (EduRec). (If you check Tutorial Groups, all the groups will be selected.)
  3. Check QF1.
  4. Check QT1.
  5. Then click Save.

Give access to sub-folders

When you create sub-folders (aka a child folder, or a folder within a folder), the default permission is to Inherit permissions from (the) parent folder.

We suggest that you accept the default setting first. Changing sub-folder permissions manually at the point of creation allows you to set contradictory permissions e.g. providing access to the child folder but not to the parent folder.

If you Inherit permissions from (the) parent folder, and you edit the permissions later, you will be shown only the subset of users who have access to the parent folder, making it easy to further restrict the permissions.

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